Privacy Policy Details - v1.0.0 Latest

This Privacy Policy explains how HRaaS.io collects, uses, stores, and protects data when organizations use our attendance and workforce management service. HRaaS.io is built for attendance tracking, compliance-ready records, manager review workflows, and workforce reporting.

1. Information We Collect

We collect the information needed to provide and secure the service, including:

• Account information such as name, email address, username, language preference, and authentication details.
• Company and workforce information such as company profile, departments, positions, locations, work schedules, and employee assignments.
• Attendance information such as check-in and check-out times, attendance records, exceptions, correction history, and related manager review actions.
• Device and validation signals such as IP address, browser or device information, GPS/geofence status, Wi-Fi validation status, and security logs when those features are enabled.
• Usage information such as pages visited, feature usage, error logs, and service diagnostics.
• Cookie preferences and consent records.

2. Personal info

We use data to operate, improve, and protect HRaaS.io. This includes:

• Providing attendance tracking, workforce management, reporting, and compliance-support workflows.
• Authenticating users, protecting accounts, detecting abuse, and maintaining audit logs.
• Generating attendance summaries, exceptions, dashboards, and operational reports.
• Sending service emails such as account confirmation, password reset, policy notices, and operational notifications.
• Understanding product usage and improving reliability, performance, and usability.

3. Legal Basis and Customer Responsibility

Organizations using HRaaS.io are responsible for ensuring they have a lawful basis to process employee attendance and workforce data. Depending on the context, processing may be based on contract performance, legal obligations, legitimate interests, consent, or another lawful basis available under applicable law.

HRaaS.io provides software tools and does not replace legal, HR, payroll, or tax advice. Customers remain responsible for configuring the service and using exported records in compliance with their local obligations.

4. Data Sharing

We do not sell personal data. We may share data only when needed to provide the service, comply with law, protect the service, or use trusted processors for hosting, email delivery, analytics, security, and infrastructure operations.

5. Retention

Data retention depends on the plan, customer configuration, legal requirements, and operational needs. Attendance logs, audit records, and policy acceptance records may be retained for compliance and security purposes. Customers should configure retention according to their own legal requirements.

6. Security

We use technical and organizational safeguards designed to protect data, including access controls, secure transport, authentication controls, logging, and operational monitoring. No online service can guarantee absolute security, but we work to reduce risk and respond to security issues promptly.

7. Your Rights

Depending on your jurisdiction, you may have rights to access, correct, delete, restrict, object to, or export personal data. Employees should normally contact their employer first, because the employer controls most workforce data stored in HRaaS.io.

8. Cookies

We use necessary cookies to operate the service and optional cookies for preferences, analytics, or marketing when permitted. You can manage cookie preferences through the cookie settings page.

9. Contact

For privacy questions, contact [email protected].